As an Office Assistant, I guarantee the availability and quality of administrative services and office operations to ensure the satisfaction of teammates.

YOUR RESPONSIBILITIES:

* OPERATIONAL:

• Support the activities related to the business trip of teammates & visitors such as visa, flight, hotel, transportation (pick up & drop off at airport), and travel insurance.
• Providing support to EXPAT & their family members on resident cards, passports,.. their mobility.
• Manage suppliers with a high level of demand for the best service and efficiency.
• Negotiate and demand with suppliers to bring the best price and good service to the teammate.
• Alert managers and team members about outstanding issues and advise them on how to improve.
• Follow up with teammates on office & admin rules, guidelines, and SOP...; make sure they understand and practice.
• Update the market linked to my area and advise managers of the necessary changes.
• Continuously review the working procedures and relevant policies in my area to make them better.
• Support others Admin projects when needed.

* OFFICE LIFE EVENT:

• Manage happy hour events. Follow the budget and organize the event.
• Manage detox corner to make sure healthy snacks and drinks, a nice setup, and clean services.
• Office decoration (Xmas, Tet).
• Organize the events (family day, women‘s day, women‘s international day, man day, sports day, flee markets).
• Use event budget efficiency and deliver a good message to make sure the satisfaction of teammates and the company.

* FINANCIAL:

• Manage all office expenses data, work on debit notes, and payments, and do the reports to the admin team, HR team,.. when need it. 
• Cost management by reviewing the suppliers and changing the services is outstanding. 

WHAT WE NEED FROM YOU:

• 5 years experience in admin services (especially in dealing with business trip activities).
• Good at communication (writing and verbal) in English.
• Have oriented to project management.
• Be good at event Management (as a player and leader). 
• Good at Excel, and data analysis.
• Ability to make a decision and take responsibility in your role.

YOUR BENEFITS:

• Learning and Development. We care about your desire to grow and develop. We provide various Local and overseas training courses and mentor ships to ensure your professional progress.
• Monthly performance bonus and 13th salary
  Annual Salary review in March
• 18 annual leaves
• Social Insurance according to Vietnamese Labor Law and Premium Insurance for all family members
• Annual health check
• Sport practice allowance
• Several training courses to increase your competence with great opportunities for career development
• Attractive staff discount for all purchases in Decathlon stores