Job Description
OUR PURPOSE: As Senior Admin Executive, I guarantee the availability and quality of administrative services and office operation to ensure the satisfaction of teammates.
YOUR RESPONSIBILITIES:
1. OPERATIONAL:
- Manage Hanoi office mainternance (Techinical and Renovation).
- Manage Hanoi office facilities to make sure the office is professional, standardize, sustainable.
- Support business trip activities: Visa, flight, hotel, transportation, travel insurance.
- Work closely with office building management team to keep update, get the support when needed.
- Support to EXPAT & their family members on resident card, passport, housing, car,... of their mobility.
- Suppliers management with high level of demanding for the best service, efficiency. Have a skill in negotiation to get the better deal for company but still keep the good service.
- Manage cleaning service, plant service to make sure office is clean, safe and green.
- Alert managers and team members about outstanding issues and advise them how to improve.
- Follow up with teammate on office & admin rules, guidelines, SOP...; make sure they understand and practice.
- Update the market linked to my area and advice managers the necessary changes.
- Continuously review the working procedures and relevant policies in my area to make them better.
- Support others Admin project when needed.
2. OFFICE LIFE EVENT:
- Organize the internal events (shareholding, family day, women day, women international day, man day, sport day, flee markets,..).
- Manage happy hour event. Follow the budget and organize the event.
- Manage detox corner to make sure healthy snacks and drinks, nice set up, clean services.
- Office decoration (Xmas, Tet).
- Manage event budget efficiency and deliver the good message to make sure the satisfaction of teammate and company.
- Incharge admin quaterly survey.
3. HEALTH & SAFTETY RELAY:
- Arrange yearly health check up for Hanoi teammate.
- To be a Safety relay for Hanoi office
- Conduct safety training on 1st day at work for new commer.
- In charge on 5S topic for Hanoi. Make sure teammate apply strictly 5S rule and office maintains 5S activities in every area.
4. FINANCIAL:
- Manage all Hanoi budget, office expenses to make sure we use the money efficiency, in control and value to temamate and company.
- Work on debit notes, payments and do the reports to admin team, HR team,.. when need it.
- Cost management by reviewing the suppliers and change the services if outstanding.
OUR REQUIREMNENTS:
- 5 years experience in admin services.
- Good at communication (writing and verbal) in English.
- Have oriented to project management.
- Be good at event Management (as a player and leader).
- Good at Excel, and data analysis.
- Ability to make a decision and take responsibility in your role.
YOUR BENEFITS:
- Monthly performance bonus and 13th salary.
- Annual Salary review in March.
- 18 annual leaves.
- Social Insurance according to Vietnamese Labor Law and Premium Insurance for all family members.
- Annual health check.
- Sport practice allowance.
- Several training courses to increase your competence with great opportunities for career development.
- Attractive staff discount for all purchases in Decathlon stores.
